Administrative Assistant in Live Oak, Texas, United States
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Methodist Hospital Northeast

Administrative Assistant

Live Oak, TX, United States
Full-time  No Weekends 
Category: Admitting Registration Clerical and Scheduling • Job ID: 2159767
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Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with Methodist Hospital Northeast today and find out what it truly means to be a part of the HCA Healthcare team.


Methodist Hospital Northeast, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
  • Consumer discounts through Abenity and Consumer Discounts
  • Retirement readiness, rollover assistance services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are seeking an Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

The Administrative Assistant provides administrative and clerical support to Directors of the organization and their management teams.

 Essential Job Functions:

  1. Greets visitors and callers, answers their inquiries, and directs them to the appropriate persons according to their needs.
  2. Prepares routine correspondence, memos, minutes of meetings, routine reports and other materials or documents using word processing, spreadsheet, or presentation software.
  3. Makes arrangements and prepares agendas for committee and other meetings. Ensures appropriate meeting notification and timely provision of follow-up actions.
  4. Manages and maintains director’s schedule, makes travel arrangements.
  5. Performs general office duties such as ordering supplies, duplication, and distribution of documents.
  6. Organizes and maintains paper and electronic filing systems for records, correspondence and other materials.

 Additional Job Functions:

  1. Serves as a key point of contact with outside vendors and agencies and represents MHS effectively when dealing with customers.
  2. Supports the mission and vision of the Methodist Healthcare System and demonstrates excellent customer service at all times.
  3. Understands and is committed to helping the Methodist Healthcare System and its associated facilities achieve its goals.
  4. Must learn and comply with System and facility safety policies and rules; must use appropriate safety equipment and procedures at all times; must immediately report all unsafe conditions to supervisors; must be familiar with all safety features of equipment, tools or materials encompassed by job duties; and must check with supervisors (prior to job performance) if there is a question as to the safe procedure to be used for any job function. Methodist Healthcare System Job Description Job Title: Administrative Assistant FLSA: Non-Exempt 2
  5. Adheres to the MHS Code of Conduct and demonstrates ethical behavior as expected by our patients, colleagues and the community. Understands the personal obligation to report any activity that appears to violate applicable laws, rules regulations or the Code of Conduct itself.
  6. Completes other duties as assigned. 


Technical / Professional Knowledge 

Knowledge of administrative and clerical procedures and systems including word processing, managing files and records, transcription and other office procedures; knowledge of and skill in using Microsoft Office applications; knowledge of business and management principles involved in coordination of people and resources. 

Managing Work 

Effectively managing one’s time and resources to ensure that work is completed efficiently. 


Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. 

Building Customer 

Loyalty Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty. Building Trust Interacting with others in a way that gives them confidence in one’s intentions and those of the organization. 

Initiating Action 

Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive. 

Quality Orientation 

Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. 

Completes competencies as defined by department/unit and/or clinical specialty area. 

Required Knowledge, Skill, Abilities and Other Job-Related Characteristics (KSAOs) Minimum Education and Experience: 

High School Diploma or GED. 

Minimum License and Certificates Required: 


Methodist Hospital Northeast is a 232 bed, full service hospital. We are home to the Joint Replacement Academy. We offer the latest treatment options for knee and hip pain. We house an impressive neurosurgical program. This program offers services from elective spine surgeries to advanced and comprehensive brain and spine care.

We are recognized by the American Heart Association/American Stroke Association as a Certified Primary Stroke Center. We handle patients with urgency. We are acknowledged by the American College of Cardiology as an Accredited Chest Pain Center with Primary PCIa. All complaints are handled crucially. We are identified by the American Nurses Credentialing Center for having a Pathway to Excellence Program. We dedicate resources to our employees. We have received the Mission: Lifeline® Bronze Receiving Quality Achievement Award. This is awarded for implementing specific quality improvements. These measures were outlined by the American Heart Association. The improvements impact the treatment of patients who suffer severe heart attacks. This was outlined by the Texas Award for Performance Excellence. We have been nationally recognized by Leapfrog’s Hospital Safety Grade A.

"Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
Senior Vice President and Chief Nursing Executive

If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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