Graduate Medical Education Program Coordinator in San Antonio, Texas, United States
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Methodist Hospital

Graduate Medical Education Program Coordinator

San Antonio, TX, United States
Full-time  No Weekends 
Category: Supervisors Team Leaders and Coordinators • Job ID: 02531-117991

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SHIFT: No Weekends
SCHEDULE: Full-time

 Do you have a passion for healthcare and helping others? Do you enjoy working in a fast-paced, patient-centered environment? Jump-start your career in our Administration department. Submit your application today!
We offer you an excellent total compensation package, including competitive salary, excellent benefit package and growth opportunities. We believe in our team and your ability to do excellent work with us. Your benefits include 401k, PTO medical, dental, flex spending, life, disability, tuition reimbursement, employee discount program, employee stock purchase program and student loan repayment. We would love to talk to you about this fantastic opportunity.
Seeking a Graduate Medical Education Program Coordinator to join our team. With oversight and direction from the Program Director/Administrative Director of Medical Education (ADME), the Program Coordinator is responsible for the operational and financial management of the residency training program and support for the Program Director and Residents. The position requires a comprehensive and detailed understanding of ACGME and hospital policies, as well as a high degree of initiative and independent judgment. The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. The Program Coordinator is a member of the education design and leadership of the residency program, therefore, ultimately responsible for the residents within the program. 
What you will do in this role:
  • Responsible for assisting the Program Director in the overall and day-to-day operations of the Program
    • Provides necessary support to the Program Director, residents and staff
    • Updates Program Director, residents and staff on departmental policies and procedures
    • Ensures accurate time-keeping documentation
    • Produces and distributes annual rotation schedule and manages monthly changes
    • Communicates annual rotation schedule changes to all necessary personnel
    • Works with the Program Director to ensure completion of the resident and other learner schedules
    • Manages schedule changes and ensures all are appropriately reflected in MedHub
    • Ensures the timely receipt of all faculty evaluations
    • Works with the GME office/Human Resources regarding all visa applications and the ECFMG process
  • Assists and coordinates with the GME office any special functions (e.g. resident graduation, resident receptions, awards, etc.)
    • Responsible for the organization of the recruitment, interview and Match process
    • Assists in development of annual recruitment campaign
    • Organizes the residency recruitment schedule to be followed throughout the recruitment season
    • Annually reviews recruitment information and internet website for any possible changes/modifications v. Manages Electronic Residency Application Service (ERAS) interaction and prescreens all applicants invited for interviews
    • Produces and distributes the applicant interview schedule and manages acute scheduling changes vii. Coordinates the interview process, ranking process, and post-match activities (including but not limited to: post-match survey process, block scheduling request packet creation and distribution)
    • Assists in the electronic submission of the National Resident Matching Program (NRMP) list
  • Responsible for understanding Program Accreditation and assists in ensuring the Residency fulfills all appropriate requirements.
    • Understands and is able to analyze the Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, and program requirements
    • Coordinates completion of the self-study and annual update for the ACGME review
    • Advises Program Director of requirement interpretation
    • Organizes Internal Review with institution’s Graduate Medical Education (GME) office
    • Maintains current knowledge of state licensure requirements and ensures Health Insurance Portability and Accountability Act (HIPAA) compliance
    • Monitors resident work hours and corrects issues related to work hours in coordination with the Program Director
  • Responsible for ensuring completion of all appropriate resident documentation
    • Oversees tracking and verification of all procedures and credentialing
    • Manages residency personnel database and ensures all data is up-to-date, and accurate
    • Ensures resident binders/files are all consistent, up-to-date, and accurate
    • Works with the Program Director to annually update and modify resident curriculums
    • Coordinates completion of all resident and faculty evaluations and coordinates feedback to Program Director and/or GME office and involved faculty regarding rotation evaluations
    • Maintains statistics for the Joint Commission and the Association of American Medical Colleges surveys and ACGME director of residency programs
  • Responsible for coordinating the Residency/Fellowship orientation programs
    • Assists in planning and developing the program-specific orientation schedule with the Program Director
    • Assists the GME office in the planning and development of the Institutional resident orientation schedule
    • Organizes the program-specific materials to be distributed to all incoming residents
    • Assists the Program Director in development of the Intern lecture schedule and distributes to all appropriate personnel
  • Responsible for coordinating the learner educational experience
    • Ensure that all learner rotations and electives are assigned appropriately
    • Coordinate student evaluation completion
    • Identify potential students for recruitment to the program and facilitates their interaction with the residency administration
    • Advise learners on the application process for the residency program
    • Coordinates all educational activities and experiences (e.g. grand rounds, conferences, etc.)
  • Responsible for continuing professional development
    • Participate in hospital and departmental committees related to residency programs
    • Participates in national, regional, and state conferences, committees, training programs, etc. related to the residency program
    • Apprise Program Director of changes and trends in GME
  • Utilize effective verbal and written communication skills, and maintains appropriate interpersonal relationships
    • Serve as an articulate representative of the Residency/Fellowship Program with all audiences, and complies with established policies
    • Utilizes appropriate and acceptable intervention and communication styles in order to be an effective liaison and resource person
    • Prepares written reports and documentation with correct grammar and form; submits all required reports and documentation accurately, completely and on time
  • Responsible and accountable for assigned educational activities or initiatives associated with program development and/or innovation
    • Assists Program Administration in development of work plans and timelines, and metrics for all projects. Ensures adherence to descriptors, taking appropriate actions to meet and as necessary, revise requirements
    • Collects and analyzes Program-specific metrics as appropriate
    • Assists in providing guidance and support to ensure effective implementation of program initiatives/innovations
    • Develops, promotes, and provides education symposia for physicians. Conducts needs assessment for target audience. Documents offering appropriately to meet criteria for obtaining continuing education credits for participating. 


  • Bachelor’s Degree or a minimum of 3-5 years of experience in either a healthcare setting (preferably in Graduate Medical Education, i.e. Residency Coordinator) or in some field of education (i.e. teacher/educator), preferred.
Be a part of an organization that invests in you. We are actively reviewing applications. Qualified candidates will be promptly contacted by our hiring managers for interviews. Submit your application today and help us raise the bar in patient care!
Methodist Hospital opened in 1963 as the first hospital in the now internationally acclaimed South Texas Medical Center. With over 800 beds, Methodist Hospital offers a broad range of specialties including cardiology, oncology, bone marrow transplants, emergency medicine, neurosciences, maternity care, gynecology and orthopedics. We are proud to be the largest provider of the lifesaving ECMO Program in San Antonio, are home to the largest robotics program in the world, and our Adult Blood Cancer and Stem Cell Transplant unit has become the first program to receive FACT Accreditation in North America.
As the flagship hospital, and most comprehensive medical care facility of Methodist Healthcare, we appreciate the support and recognition we receive from the community. We’ve recently been named the No.1 Best Regional Hospital by the U.S. News and World Report for 2019-20. We pride ourselves on providing the highest quality of care possible for our patients, which is proven by our consecutive Grade A Leapfrog Hospital Safety scores. In addition, Methodist Hospital not only received a Primary Stroke Center designation from The Joint Commission, but has also received a Comprehensive Stroke Center Certification from DNV GL Healthcare, designating the facility as offering the most advanced stroke treatment available in a given geographic area. For more information, please visit our website at and select Methodist Hospital under Locations.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Our Company’s recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

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