Administrative Staffing Coordinator in San Antonio, Texas, United States
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Methodist Hospital

Administrative Staffing Coordinator

San Antonio, TX, United States
Full-time  Days > 10 Hrs/Wkends Rotate 
Category: Admitting Registration Clerical and Scheduling • Job ID: 189363

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Do you have a passion for healthcare and helping others? Do you enjoy working in a fast-paced, patient-centered environment? Jump-start your career in our Nurse Staffing Office. Submit your application today!



We offer you an excellent total compensation package, including a competitive salary, excellent benefits package, and growth opportunities. We believe in our team and your ability to do excellent work with us. Your benefits include 401k, PTO medical, dental, flex spending, life, disability, tuition reimbursement, employee discount program, employee stock purchase program, and student loan repayment. We would love to talk to you about this fantastic opportunity.


Seeking a Staffing Coordinator to join our team who coordinates staffing for one or more hospitals within MHS on a per shift basis: 7a & 7p. Effectively balances and disperses nursing resources throughout nursing units to provide appropriate safe staffing, pending Nurse Administrator approval. Communicates closely with Nurse Administrator, Patient Placement Center, Contract Labor providers, Nurse Directors and Charge nurses to make effective staffing decisions. Routinely reviews schedules/staffing needs, books nurses for adequate coverage, documents, tracks time and attendance, verifies nursing unit schedules, and utilizes provided software to aid with processes throughout the shift.


Your role: Staffing Coordinator for Adult and Pediatric Units

  • Follows and maintains Staffing and Scheduling policies and processes to ensure adequate staffing throughout facilities. Communicates effectively with all parties involved in the staffing process, including but not limited to Senior Leaders, Patient Placement, Nurse Directors, Charge Nurses, Resource Pool, and Contingency Staff. Receives calls from supplement staffing pool nurses and schedules them for shifts. Reviews OneStaff schedules to assess coverage for the upcoming shift. Prepares shift-staffing sheet for the next shift to show coverage and census. Verifies pre-books with a unit schedule for the following shift. Maintains current Supplement Staffing Pool schedule. Communicates assignments to Resource Team and Contingency staff.
  • Greets visitors, callers, answers inquiries, and directs them to the appropriate person based on their needs. Communicates professionally and communicates messages appropriately.
  • Documents and Relays sick/absent calls to appropriate personnel, including the nursing unit and the Nurse Administrator.
  • Coordinates sitter case coverage and adheres to individual facility sitter criteria. Assists with family members to obtain private duty sitters through agency usage.
  • Maintains competency related to One Staff scheduling process, Tele-Tracking (Projected Census), and StaffRx (orders and confirmations) and can run reports and make edits as needed.
  • Supports the Nurse Administrator as necessary.

Minimum Education and Experience:
  • High school education or GED and experience in a medical setting with medical terminology required.
Methodist Hospital opened in 1963 as the first hospital in the now internationally acclaimed South Texas Medical Center. From the beginning, we've recognized the unique needs of each of our patients. It's a process that we continue to improve on, creating ways to better serve the community when they need us the most. With 1013 beds, Methodist Hospital offers a broad range of specialties including cardiology, cancer care, bone marrow transplants, emergency medicine, neurosciences, maternity care, gynecology and orthopedics.


As the flagship hospital of the Medical Center and of the Methodist Healthcare system of hospitals, we appreciate the support and recognition we receive from the community having been ranked No. 1 in the Express-News Reader's Choice Awards. We also enjoy being the most preferred hospital in San Antonio, as consistently reported by the Consumer Research Corporation. Methodist Hospital has been nationally recognized by Leapfrog’s Hospital Safety Grade A, accredited by the Joint Commission in stroke care, and designated as an accredited Chest Pain Center. For more information, please visit our website at and select Methodist Hospital under Locations.


Be a part of an organization that invests in you. We are actively reviewing applications. Qualified candidates will be promptly contacted by our hiring managers for interviews. Submit your application today and help us raise the bar in patient care!


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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