Transplant Administrative Secretary in San Antonio, Texas, United States
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Methodist Hospital Specialty and Transplant

Transplant Administrative Secretary

San Antonio, TX, United States
PRN/Per Diem  PRN Status/As Needed Schedule 
Category: Admitting Registration Clerical and Scheduling • Job ID: 194499
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Methodist Hospital | Specialty and Transplant
Administrative Secretary
#Liver/Kidney Clinic#
Full Time – Monday to Friday 8:00am to 4:30pm

Do you have a passion for healthcare and helping others? Do you enjoy working in a fast-paced, patient-centered environment? Jump-start your career in our #Liver/Kidney Clinic#. Submit your application today!


We offer you an excellent total compensation package, including competitive salary, excellent benefit package and growth opportunities. We believe in our team and your ability to do excellent work with us. Your benefits include 401k, PTO medical, dental, flex spending, life, disability, tuition reimbursement, employee discount program, and employee stock purchase program. We would love to talk to you about this fantastic opportunity.


Under minimal supervision, the Administrative Secretary supports the physicians, clinical staff and management by creating correspondence, ordering supplies, performing time and attendance activities, entering patient charges, and monitoring the departmental budget.
The Administrative Secretary: 
  • Answers, screens, and directs phone calls for the program. Determines the urgency of the situation, suggests appropriate referrals, assists caller and informs the appropriate supervisor when the situation warrants further action or attention.
  • Responsible for scheduling all patient appointments, procedures, and maintaining clinic schedule. Will ensure that appointments are scheduled and completed correctly as follows: notify appropriate referring physician/staff of appointment time; send pre-clinic packets to patients; call all patients reminding them of their appointment; and call and reschedule all patients that missed their appointments.
  • Ensures clinic processes flow smoothly and completes clinic charges accurately and data entry daily. Reports any variances to the process / flow to the immediate supervisor.
  • Responsible for Kronos payroll and maintains attendance calendars. Prepares reports as assigned / requested. Maintains confidentiality.
  • Preparing the Directors Power Point presentation as well as spread sheet, tables and grafts using Access and Excel.
  • Performs general office duties such as ordering supplies, duplication, and distribution of documents. Organizes and maintains paper and electronic filing systems for records, correspondence and other materials.

High School degree or GED and at least one year of previous clerical/administrative experience in hospital/clinic setting (preferred), or an equivalent combination of education and experience.


Methodist Hospital Specialty and Transplant has been nationally recognized for its record setting kidney, liver and pancreas transplant programs. It is home to the Texas Transplant Institute and is the largest living donor kidney transplant program in the US. According to the United Network of Organ Sharing database, the center reached a major milestone in 2019 by performing 231 living donor kidney transplants in a single year setting a new national record - that’s 65 more transplants than the second center on the list.


In addition to transplant care, Methodist Hospital Specialty and Transplant is a full service hospital with over 260 beds that provides specialized services for liver cancer care, hepatobiliary surgery, emergency care, weight loss surgery, urology surgery, vascular surgery, inpatient rehabilitation, colorectal surgery and behavioral health care. Our surgical expertise extends to robotics, with four da Vinci surgical robots in use. It has been recognized as a Center of Metabolic and Bariatric Surgery Excellence from the American Society for Bariatric Surgery since 2008. Our Sexual Assault Response Team provides a compassionate environment for sexual assault survivors ages 13+, serving as a model for hospitals and agencies all over the world. Specialty and Transplant prides itself on providing the highest quality of patient care possible as proven by their five consecutive Grade A scores from the Leapfrog’s Hospital Safety Grade survey. For more information, please visit our website at and select Methodist Hospital Specialty and Transplant under Locations.


Be a part of an organization that invests in you. We are actively reviewing applications. Qualified candidates will be promptly contacted by our hiring managers for interviews. Submit your application today and help us raise the bar in patient care!


We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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